Cooperating Technical Partners
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
To increase local involvement in, and ownership of, the development and maintenance of flood hazard maps produced for the National Flood Insurance Program (NFIP).
Possible uses and use restrictions...
The funds are authorized to supplement, not supplant, ongoing flood hazard mapping efforts by the community, regional agency, or State agency.
Who is eligible to apply...
All States and Commonwealths (including the District of Columbia and territories and possessions of the United States), regional agencies, and communities may apply. All applicants must be communities participating and in good standing in the NFIP or service participating NFIP communities.
Successful applicants are expected to submit a Mapping Activity Statement, Application for Federal Assistance (SF424, etc.), Assurances, and Certifications. The Mapping Activity Statement must provide a brief description of the proposed activity to support the production and/or maintenance of flood hazard mapping.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
All eligible applicants are provided guidance on the Cooperating Technical Partners (CTP) program, including instructions for managing the Cooperative Agreement. The instructions are fully consistent with all applicable Office of Management and Budget circulars and the Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (the Common Rule) which FEMA has implemented as 44 CFR 13.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
FEMA Regional Directors make final decisions to approve Cooperative Agreements to the State agencies, regional agencies, or communities, and notify the applicants of their awards.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
All eligible applicants are notified of target dates and any applicable deadlines by way of the CTP guidance package.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Within 60 days of receipt of formal application, unless otherwise specified by FEMA in writing.
An applicant should consult the FEMA Regional Office for application information and technical assistance. This program is excluded from coverage under E.O. 12372.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Funding under this program is ultimately used by emergency management, land-use planning, permitting, lending and insurance organizations, and programs of States, the District of Columbia, territories and possessions of the United States, and local governments.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
Agreements have ranged from $35,000 to $6 million depending on the size and complexity of the proposed mapping project.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Cooperative Agreements) FY 03 $10,390,750; FY 04 est $33,000,000; and FY 05 est $40,000,000.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Examples of funded projects include: (1) Refinement of Approximate Zone A Boundaries; (2) Hydrologic and Hydraulic Modeling and Floodplain Mapping; (3) Digital Flood Insurance Rate Map Preparation; (4) Redelineation of Detailed Flood Hazard Information Using Updated Topographic Data.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
As of April 13, 2004, 173 communities, regional agencies, and State agencies had signed Partnership Agreements with FEMA and are, therefore, active participants in the CTP program. Approximately 63 percent of these participants have already undertaken specific mapping activities under Mapping Activity Statements. Up-to-date information on the specific mapping activities undertaken by each participant is available on the FEMA website at http://www.fema.gov/mit/tsd/ctp_news.htm.
Criteria for selecting proposals...
Applicants must have existence of processes or systems in place that support mapping or data collection activities that contribute to flood hazard identification; demonstrate the capability and commitment to perform the mapping activities for which it is applying; be a community participant, in good standing, of the NFIP; able to perform the financial management activities required as part of the agreement; and have in-house staff capabilities in the appropriate technical area for the mapping activities it will be responsible for, and/or assurance that work performed by contractors will meet the requirements of 44 CFR Part 13.
Length and Time Phasing of Assistance
The performance period for grants/assistance is from 12 to 24 months.
Formula and Matching Requirements
There are no matching requirements; however, applicants must be technically capable of providing products or services that add value to the flood hazard mapping process.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Performance and financial reports are due 30 days after the end of each quarter (i.e., January 30, April 30, July 30, October 30). The final performance report is due 90 days after the expiration or termination of grant support if there is a change to the October financial report. The final financial report is due 90 days after the expiration or termination of grant support.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
In accordance with the provisions of the Office of Management and Budget (OMB) Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for the year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in OMB Circular No. A-133.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Records and accounts are to be retained, generally for 3 years as prescribed by OMB Circular Nos. A-102 and No. A-110.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Housing and Urban Development Act of 1968, also known as the National Flood Insurance Act of 1968, as amended, 42 U.S.C. 4101; the Housing and Urban Development Act of 1969; the Flood Disaster Protection Act of 1973, as amended; and the National Flood Insurance Reform Act of 1994.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Annual program guidance is available to all CTP initiative participants and the general public on the FEMA website at www.fema.gov/mit/tsd/ctp_main.htm.